Privacy Policy

AI Compliance Institute Inc. (AICI) is an independent nonprofit organization dedicated to advancing standards, research, governance, and assurance for artificial intelligence, Super Intelligence, autonomous systems, and emerging intelligent technologies. AICI recognizes the importance of protecting personal information and providing transparency regarding the collection, use, and management of information associated with its website and institutional communications. This Privacy Policy explains how AICI handles personal information obtained through its website, website analytics, and correspondence initiated by visitors. AICI is committed to developing privacy and information governance practices consistent with applicable legal requirements, including relevant United States and international data protection laws.

2.1 Information You Voluntarily Provide When visitors contact AI Compliance Institute Inc. (AICI) by email, the Institute may receive personal information voluntarily included in their correspondence, such as names, email addresses, organizational affiliations, professional titles, and the contents of their inquiries. AICI uses this information to review correspondence, respond to inquiries, and communicate regarding relevant institutional activities. 2.2 Website Analytics Information AICI uses Google Analytics 4 (GA4) to understand website usage and evaluate website performance. Depending on the visitor's browser, device, privacy settings, and applicable consent controls, Google Analytics may collect information such as pages visited, approximate geographic location, device and browser characteristics, referral sources, and website interaction data. Google Analytics may use cookies and similar technologies to distinguish visits and generate website usage statistics. 2.3 Information Not Currently Collected Through Website Forms AICI does not currently operate website registration forms, newsletter subscription forms, user accounts, or online donation and payment processing facilities. If these services are introduced, AICI will review and update this Privacy Policy and implement applicable privacy notices and controls before collecting additional information. 2.4 No Sale of Personal Information AI Compliance Institute Inc. (AICI) does not sell, rent, or trade personal information obtained through its website or institutional correspondence. AICI does not provide personal information to third parties in exchange for monetary compensation. Personal information may be processed by authorized service providers where necessary for website operations, analytics, communications, or other legitimate institutional purposes, subject to applicable data protection requirements. AICI is committed to transparency regarding third-party data processing and will review its privacy practices as its services and technologies evolve.

3.1 Purposes of Information Processing AI Compliance Institute Inc. (AICI) uses personal information only for purposes reasonably connected with its nonprofit mission, website operations, and institutional communications. These purposes may include: Responding to inquiries and correspondence initiated by visitors. Communicating with prospective research collaborators, institutional partners, donors, and other interested parties. Analyzing website usage and improving website accessibility, performance, and visitor experience. Maintaining website security, operational integrity, and protection against misuse. Meeting applicable legal, regulatory, and administrative obligations. 3.2 Restrictions on Information Use AICI does not use personal information obtained through its website or institutional correspondence for sale, rental, or unrelated commercial marketing. Personal information will not be used for purposes materially different from those described in this Privacy Policy without an appropriate legal basis and any additional notice or consent required by applicable law. 3.3 Legal Bases for Processing Where applicable data protection laws require a lawful basis for processing personal information, AICI will assess and document the appropriate basis for each processing activity. Depending on the circumstances and applicable law, these bases may include consent, legitimate interests, compliance with legal obligations, or steps taken at an individual's request before entering into an agreement. AICI will not rely on consent where another lawful basis is required, or assume that its nonprofit status independently authorizes the processing of personal information.

4.1 Cookies and Similar Technologies The AI Compliance Institute Inc. (AICI) website may use cookies and similar technologies to support website functionality, understand visitor interactions, and evaluate website performance. Cookies are small data files that websites may store on a visitor's device. Their use depends on the technologies implemented, browser settings, and applicable privacy controls. 4.2 Google Analytics 4 AICI uses Google Analytics 4 (GA4), a website analytics service provided by Google, to evaluate website traffic, visitor interactions, and website performance. Depending on its configuration and the visitor's privacy settings, Google Analytics may process information such as pages viewed, session activity, approximate location, device characteristics, and online identifiers. Google's processing of information is subject to its applicable service terms and privacy documentation. 4.3 Cookie Consent and Visitor Choices Visitors may manage or restrict cookies through their browser settings. Where applicable law requires prior consent for nonessential analytics cookies or similar technologies, AICI will need to obtain valid consent before those technologies are activated. AICI is reviewing the implementation of appropriate consent-management controls for visitors in jurisdictions where such requirements apply. 4.4 Changes to Tracking Technologies AICI will review this Privacy Policy and its associated notices when additional analytics, advertising, tracking, or other data-processing technologies are introduced. The Institute does not currently intend to use personal information collected through its website for targeted advertising or the commercial sale of visitor information.

5.1 Information Sharing AI Compliance Institute Inc. (AICI) does not sell, rent, or trade personal information collected through its website or institutional correspondence. AICI may disclose personal information to service providers where reasonably necessary to operate its website, provide analytics, maintain communications, protect its systems, or comply with applicable legal obligations. Such disclosures are limited to legitimate operational purposes and are subject to applicable contractual and legal requirements. 5.2 Third-Party Service Providers AICI currently uses Google Analytics 4 to evaluate website usage and performance. Its website hosting provider and email service providers may also process information necessary to deliver their respective services. These providers may process information under their own applicable terms, privacy notices, and data-processing arrangements. AICI will review its service-provider relationships and implement appropriate contractual and technical safeguards where required by applicable law. 5.3 International Data Transfers AICI is based in the United States and may receive communications from individuals and organizations in other countries. Personal information processed through AICI's website, analytics services, or email communications may be transferred to or processed in countries outside the visitor's country of residence. Where international data protection laws require specific safeguards for cross-border transfers, AICI will assess the applicable requirements and implement appropriate transfer mechanisms. 5.4 Legal Disclosures AICI may disclose personal information where required by applicable law, a valid legal process, or an authorized regulatory request. The Institute may also disclose information where legally permitted and reasonably necessary to protect its systems, personnel, visitors, or institutional operations.

6.1 Data Retention AI Compliance Institute Inc. (AICI) seeks to retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, meet applicable legal obligations, resolve disputes, or maintain appropriate institutional records. Retention periods may vary depending on the nature of the information, the purpose for which it was obtained, and applicable legal requirements. AICI will establish and periodically review documented retention and deletion procedures as its institutional operations develop. 6.2 Information Security AICI recognizes the importance of protecting personal information against unauthorized access, disclosure, alteration, loss, and misuse. The Institute intends to implement proportionate administrative, technical, and organizational safeguards appropriate to the nature of the information processed and the risks associated with its operations. No website, electronic communication system, or information storage environment can be guaranteed to be completely secure. 6.3 Email Communications Visitors who communicate with AICI by email should avoid transmitting passwords, financial account details, sensitive personal information, confidential research materials, or proprietary technical information unless an appropriate secure communication method has been agreed upon. Ordinary email communications may not provide the level of protection required for highly sensitive information. 6.4 Security Incidents AICI will assess suspected incidents involving personal information and take appropriate action in accordance with applicable legal requirements. Where legally required, this may include notifying affected individuals or relevant regulatory authorities. The Institute will continue developing its incident response and information security procedures as its operational infrastructure expands.

7.1 Your Privacy Rights AI Compliance Institute Inc. (AICI) recognizes that individuals may have rights concerning their personal information under applicable data protection laws. Depending on an individual's location, the nature of the information processed, and the applicable legal requirements, these rights may include: Access: Requesting information about personal data AICI holds concerning them. Correction: Requesting correction of inaccurate or incomplete personal information. Deletion: Requesting deletion of personal information where applicable law provides that right. Restriction: Requesting limitations on certain processing activities. Objection: Objecting to particular uses of personal information where permitted by law. Data Portability: Requesting personal information in a portable format where legally applicable. Withdrawal of Consent: Withdrawing consent for processing activities that rely on consent, without affecting the lawfulness of processing conducted before withdrawal. 7.2 Exercising Your Rights Individuals may submit privacy-related inquiries or requests to: [email protected] Please include sufficient information to describe the request and identify the relevant correspondence or processing activity. AICI may request reasonable additional information to verify an individual's identity before disclosing, correcting, or deleting personal information. 7.3 Response to Privacy Requests AICI will assess privacy requests in accordance with applicable legal requirements, including relevant response deadlines, exemptions, and verification procedures. Certain information may need to be retained where required by law or for other legally permitted purposes. 7.4 Complaints and Regulatory Authorities Individuals may have the right to submit complaints to an appropriate data protection or regulatory authority, depending on their jurisdiction and the applicable law. AICI encourages individuals to contact the Institute first so that privacy concerns can be reviewed and addressed directly. 7.5 Automated Decision-Making AICI does not currently operate website user accounts or automated decision-making systems that make legally significant decisions about website visitors. If such processing is introduced, AICI will review the applicable transparency, assessment, and individual rights requirements before implementation.

8.1 Intended Audience The AI Compliance Institute Inc. (AICI) website is intended primarily for adults aged 18 and older, including researchers, academic professionals, government representatives, institutional partners, and individuals engaged in artificial intelligence governance, standards, research, and assurance. AICI's institutional services and participation opportunities are not currently directed toward individuals under the age of 18. 8.2 Children's Personal Information AICI does not knowingly solicit personal information from individuals under the age of 18 through its website. If AICI becomes aware that personal information has been submitted by a minor, the Institute will review the circumstances and take appropriate action consistent with applicable privacy and safeguarding laws, including deletion where appropriate or legally required. 8.3 Parents and Legal Guardians Parents or legal guardians who believe that a minor has provided personal information to AICI may contact: [email protected] AICI will review such inquiries and respond in accordance with applicable legal requirements. 8.4 Educational Outreach and Curriculum Development AICI may develop age-appropriate educational materials concerning artificial intelligence, Super Intelligence, responsible technology use, cybersecurity, governance, and emerging intelligent systems for educational institutions serving students under the age of 18. Such materials may be provided to schools, educational authorities, academic institutions, and authorized educators for delivery through their established educational programs. AICI does not currently require students to establish accounts or submit personal information directly to the Institute to access these educational resources through participating institutions. Before introducing any program involving direct interaction with minors or the processing of identifiable student information, AICI will assess applicable privacy, safeguarding, parental consent, and educational data protection requirements.

AI Compliance Institute Inc. (AICI) may periodically review and update this Privacy Policy to reflect changes in its institutional activities, website functionality, information processing practices, technological developments, or applicable legal requirements. Any revisions will be published on this page with an updated effective date. Where applicable law requires additional notification or consent for material changes to personal information processing, AICI will take appropriate steps to meet those requirements. Visitors are encouraged to review this Privacy Policy periodically to remain informed about how AICI handles personal information.

PRIVACY POLICY

1. INTRODUCTION

2. INFORMATION WE COLLECT

3. HOW WE USE PERSONAL INFORMATION

4. COOKIES, ANALYTICS & TRACKING TECHNOLOGIES

5. INFORMATION SHARING & INTERNATIONAL DATA TRANSFERS

6. DATA RETENTION & INFORMATION SECURITY

7. INDIVIDUAL PRIVACY RIGHTS

8. CHILDREN'S PRIVACY

9. PRIVACY POLICY UPDATES

10. PRIVACY CONTACT INFORMATION